The Ultimate Corporate Meeting Planning Checklist

Orchestrating a corporate meeting can be a difficult thing to hack. If you’re careful, though, you can create an environment that stimulates the purpose of the meeting and leaves everyone feeling productive.

We’re going to take a look at a few ideas in corporate meeting planning that you can use to make your next get together go as smoothly as possible.

Let’s get started:

Corporate Meeting Planning 101

It’s difficult to give a “one size fits all” approach to planning a corporate meeting because the intentions of the meeting can vary significantly.

This is why the first thing to ensure that you’ve done is to tailor the gathering to the purpose of the meeting. Is it a forum to discuss new ideas?

How about a gathering to facilitate business deals? What about a retreat that’s meant to get people more engaged and productive together? All of these different purposes should create different environments for your meeting.

Work With Past Figures

The next massive piece of the puzzle is to figure out your budget and how well you can work with it. A great way to know what things cost is to look at previous events that your company has put together and see what they purchased, what their costs were, and how much they ended up spending.

It’s also important to factor in whether or not this event is going to make money. If there’s not enough money in your budget to justify the event, is there a way to turn the corporate meeting into something that generates money?

There are always options out there for you to explore when you’re pressed for funds, especially if you need this meeting to go through for the success of your company.

Don’t Neglect Speakers and Distinguished Guests

Most of the time, corporate meetings with the biggest draw involved some kind of speaker or distinguished professional who will be in attendance. In the event that this person is speaking or putting on some function of the event, make sure that you don’t hire them and wait until the day before to talk with them.

It’s crucial that you’re in touch with everyone involved in the proceedings so that you can answer or ask any questions regarding how things should go. You should finalize your choices of speakers at least three or four months out, even longer if the speaker is the biggest draw to the event.

Practical Touches

As you start to get closer to the event, think about things like ticket style and distribution. Consider how you might cater the event and what sort of dishware is appropriate for the type of gathering that you’re going to be hosting.

You can discuss with the local event center you’ve chosen or work with your team to brainstorm the fine touches that tie the entire experience together.

Need More Inspiration?

Corporate meeting planning is something that can be a little daunting if you’ve never done it before. The same goes for a lot of other areas in business.

We’re here to help you with more ideas and insights into ways that you can pull off perfect gatherings and make the right moves for your career.

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